Interim Library Director Elizabeth Plotner presented information to the Daviess County Library Board on a succession plan based on information in the Missouri Public Library Standards. She also gave the board a packet of resources about hiring a library director from the Missouri State Library.
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Ms. Plotner told the board she is willing to stay up to a year to facilitate the transition period for a new library director and suggested that this might be a good idea. The board will address the issue in the future.
The Friends of the Library wants to wait until a new director has been chosen and work with the director and trustees at that time.
In other business at their June 19 meeting, the Library Board discussed suggestions for training for the board members.
Director Plotner has been working on getting up to speed on QuickBooks and getting access to them. She reviewed financial information available at the time of the meeting with the board.
She has completed the “to do” list that she compiled at the last meeting. She shared some statistics for the ebooks and audiobooks through Axis 360.
“Bookapalooza” to date has been to several locations in the county and has given away 657 books.
Summer Reading Program has been running at about half of last year’s numbers, but it is hopeful that after summer school, the numbers will pick up.
The new server has been installed and is up and running.
The landscaping out front of the library is in need of attention. Geoffrey Eads will be contacted for a quote. Other suggestions of landscapers to call included Lawn Works, Mike Walker, Kerry McBroom and Jason Burns.
A proposal for a revised library card application was presented.
Director Plotner has hired Katelinn Lowe, a teen, to help in the library.
Ms. Plotner also went over some of the details of staffing. Board member Mary Jarboe suggested that if any communication between the board occurs via email, the email should be printed off and shared at the next meeting.
A motion carried to accept the library card application as revised (to include an email address).
Ms. Plotner asked for clarification on the policy of purchasing locally when possible.
Kelvina Hobbs, as treasurer, signed a document that releases the excess coverage provided by the bank for an account. Their amount exceeded the insurance provided by the Federal Deposit Insurance Corporation. The library does not currently have any CDs except at Home Exchange Bank.
The board approved Ms. Plotner for a credit card from Farmers Bank to be associated with the library’s accounts and for access to online banking to be able to view Farmers Bank accounts in real time without the ability to transfer funds. Ms. Plotner will be authorized to use the credit card for online and in-person purchases for the same purposes previously authorized for purchase via debit card. The domain is set to auto renew and requires a credit card. This renewal will go on Director Plotner’s personal card and the library will reimburse her.
The board discussed possible changes to the date and time of the meeting.
The next regular meeting will be held at 4 p.m. on Thursday, July 19, 2018 at the Gallatin library.
The above are the unapproved minutes of the meeting of the Daviess County Library Board held June 19.
Present: Daren Adkins, Shonna Morrison, Kelvina Hobbs, Mary Jarboe, Gregg Hartley, and interim director Elizabeth Plotner. Commissioners David Cox and Randy Sims. Tammy Gay and Jill Steward and other members of the public were present for the meeting.