Upon receiving the February bank statement the Dockery Park Board learned during their regular meeting held Feb. 18 that the park’s bank account at BTC Bank had been closed by City of Gallatin on Jan. 27 and moved to Farmer’s Bank without park board approval or notification
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A board member read a copy of Missouri Revised Statutes Chapter 90, Section 90.550 regarding Parks and Recreation. The statute talks about who controls expenditures of money collected to the credit of the park fund.
According to the Park Board Secretary Deanna Swalley, several park board members attended the Feb. 22 meeting of the Gallatin Board of Aldermen and were told that the money was moved to another bank because the city’s accounting software will not allow the use of two banks.
City Administrator Zac Johnson said the city does the park’s bookkeeping and writes their checks. He said the city aldermen approved the change of banks and moving the funds was a necessary step to be able to account for the money properly.
"There seemed to be some confusion about how the city’s accounting system works," he said. "The city will work with the park board to have a better understanding of the financial reports and transactions."
The following is a compilation of regular and special meetings of the Gallatin Park Board from December to February.
Bills totaling $1,352.37 were approved in December. Bills totaling $1,484.52 were approved in January. Bills totaling $1,692.33 were approved in February.
Removal of Christmas decorations was discussed. The board will spend up to $300 on new lights and Christmas supplies when they are on sale. Storage totes for Christmas supplies were purchased.
Baseball issues were discussed. A motion was made for all teams to be made up by drawing from a hat. The motion passed 4- 2 with Alan Bradford and DeAnna Swalley voting against. Break away bases for the upper field were purchased. Baseball season will begin May 10. Gallatin will host a coach’s clinic on April 3 or April 17. The baseball shirt order and company to be used was discussed. A player issue was addressed.
Soccer forms are out. The upcoming soccer season was discussed.
The tractor was taken to Terry Implement to be serviced.
It was noted that the city council needed to be aware of building rental issues since city hall has the rental book.
Alan Bradford received permission for the use of the park building on March 12 and 13 for Hunter Safety Class. Vicki Corwin spoke with the board on behalf of Access II. She received permission for the use of the building on April 8.
Grace Carder sat in on the meeting Feb. 18 to take minutes for a class she is taking.
Mowing bids are due March 17 and will be opened and discussed at the next meeting.
A pump needs to be purchased for the park, as well as one to replace DeAnna Swalley’s that was broke at the park.
The flag light is not working.
A complaint from a building renter regarding the heaters not working properly was viewed. All heaters seem to be working and a note was made that the renter was probably unaware of multiple thermostats. The heaters will be looked at.
Gravel will be purchased for the roads in spring.
Easter egg hunt and events were tabled until Chi Rho leaders could be reached.
Park Board members are David McLey, Mike Butcher, Jeremy Holcomb, Alan Bradford, Casey Griffin, Kristie Smith, DeAnna Swalley, Kayli Warner and Greg Lollar.